Employment at AACAP

AACAP offers great benefits and provides a congenial working atmosphere, good healthcare benefits, and a convenient location in the Cathedral Heights area of Northwest Washington, DC. To apply for a position at AACAP, please submit your resume stating desired salary to jobs@aacap.org. Resumes without salary requirements will not be considered.

Title of Position: Director of Government Affairs
Department: Government Affairs
Reports to: Executive Director/CEO
Supervises: State Advocacy and ROCAP Engagement Manager
Advocacy and PAC Manager
Date updated: July 30, 2021
FLSA Status: Exempt

Position Description: This position provides strategic oversight of the federal and state government affairs program and develops, evaluates, and advances AACAP’s federal priorities regarding mental health reform and child and adolescent psychiatry. This position leads AACAP’s advocacy agenda in accordance with policies set by AACAP leadership and provides strategic oversight of the American Association of Child and Adolescent Psychiatry, the 501(c)(6), and related AACAP-PAC activities.

DUTIES AND RESPONSIBILITIES:

  • Recommends and develops AACAP’s federal and state legislative agenda, in line with AACAP policy, in coordination with the Executive Director/CEO and AACAP leadership, including the Executive Committee and Council, member committees, and internal staff.  
  • Serves as the main point of contact with members of Congress, federal officials, and the Administration to develop, negotiate, and advance legislation and regulations, and drafts appropriate correspondence to help strengthen and maintain AACAP’s role as the leader in issues relating to child and adolescent psychiatry.
  • Works with the Executive Director/CEO and staff leadership team to strengthen collaboration between AACAP and allied organizations, including other physician specialty organizations, patient/consumer organizations, and leading mental health organizations.  
  • Writes clear and concise issue briefs, analysis, letters of support, or action alerts, among other correspondence, often with quick turnaround, to Congressional offices, committees, federal agencies, and the Administration to advance the interests of AACAP members.    
  • Responds to AACAP members’ inquiries regarding federal policy or regulation and develops policy-focused advocacy tools for their use to help advance AACAP advocacy priorities.
  • Develops targeted grassroots campaigns on timely issues; uses the Assembly of Regional Organizations of Child and Adolescent Psychiatry and Advocacy Liaisons as a legislative network.
  • Coordinates with Clinical Practice Staff on regulatory issue of importance to the field.
  • Maintains a network of AACAP members necessary to support emergency or targeted legislative actions.
  • Participates in major healthcare/child-related coalitions where representation is needed and conveys information to AACAP leadership and membership regularly.
  • Maintains updated knowledge on legislation pertaining to the healthcare delivery system and financing, specifically mental health financing and services, child mental health systems, mental health parity, telehealth, and other issues relevant to child psychiatry and children’s mental health.
  • Coordinates with the Executive Director/CEO and Communications Department on AACAP presidential statements and relevant press inquiries, as needed. 
  • Staffs AACAP’s Delegation to the American Medical Association (AMA) House of Delegates (HOD), including reviewing reports and resolutions, making recommendations, and serving as a resource to AACAP’s HOD delegation during HOD annual and interim meetings.
  • Provides professional guidance and support to the Advocacy Committee and Children and the Law Committee.
  • Maintains positive working relationships with elected officials, federal agencies, allied organizations, and other key stakeholders.
  • In collaboration with AACAP’s Advocacy Committee, directs the annual Legislative Conference with significant participation from AACAP members and possible family advocates.
  • Communicates legislative and regulatory developments to AACAP membership and interested parties through various communication vehicles, including legislative alerts and AACAP’s Advocacy Updates.
  • Develops and manages the Department of Government Affairs annual budget.
  • Oversees the administration of AACAP-PAC, to ensure sound financial management and compliance with applicable federal election laws and regulations and increase member involvement in AACAP-PAC activities.
  • Files timely required Federal Lobbying Disclosure Act submissions.

 

OTHER DUTIES:

  • Attends Board Meetings, the Annual Meeting, Committee Meetings, Directors’ Meetings, and manages all assigned duties and responsibilities.
  • Identifies, develops, and administers grants and contracts from diverse sources to fund and support departmental activities.
  • Acts as a leader in Presidential Initiatives and special Task Forces as they pertain to the Government Affairs Department.
  • Motivates and implements training programs for team members to develop skills and clarify roles and responsibilities while building a supportive team environment.
  • Ensure that SOPs related to Government Affairs are reviewed and updated to clarify roles and responsibilities.
  • Work with Directors, members, and Committees to support AACAP’s mission and policies.
  • Other duties as assigned by the Executive Director/CEO.

 

QUALIFICATIONS:

  • Bachelor's degree required; related graduate degree preferred.
  • Minimum of ten years of professional experience in government relations, preferably working as Congressional staff, within a health care membership association’s department of government affairs, or a healthcare-related agency.
  • At least five years of management and supervisory experience leading a team.
  • Expertise and extensive experience in the legislative and regulatory processes.
  • Current and relevant connections and relationships to key Congressional allies and federal agencies.
  • Analytical skills to set and implement the legislative agenda, which includes negotiating provisions supporting AACAP policies.
  • Excellent oral skills for addressing large meetings, small conferences, and one-on-one encounters.
  • Strong writing skills for testimony, legislative alerts, reports, correspondence, newsletter articles, and special projects.
  • Ability to interact with all levels of staff and membership.
  • Minimum 3 to 5 years of experience working with a PAC (Political Action Committee).
  • Thorough knowledge of psychiatric service delivery, managed care, and major organizations involved in each.
  • Ability to plan, organize, and effectively develop ideas and concepts into products and services.
  • Ability to establish and maintain effective working relationships with AACAP and component members, staff, and professionals from organizations with which AACAP is associated.
  • Strong knowledge of children’s mental health issues a plus.
Title of Position: Advocacy & PAC Manager
Department: Government Affairs
Reports to:Director of Government Affairs
Supervises:N/A
Date updated: August 6, 2021
FLSA Status: Exempt

Position Description: The Advocacy & PAC Manager provides daily communication, research, issue monitoring, and direct support to the Director of Government Affairs, with an emphasis on PAC management and fundraising. The Government Affairs department is responsible for advancing AACAP’s legislative priorities supporting child and adolescent psychiatrists at the federal and state levels and working with AACAP members to develop the organization’s legislative policies.

DUTIES AND RESPONSIBILITIES:

  • Administration of AACAP-PAC, including creating AACAP-PAC communications, conducting solicitations, preparing materials, and other correspondence.
  • Work with key stakeholders to advance AACAP’s grassroots advocacy priorities and organize constituent meetings as needed to support these efforts.
  • Represent AACAP and/or AACAP-PAC at a variety of events, including, “meet and greets,” congressional hearings and briefings, and medical association PAC meetings.
  • Provide support to the AACAP-PAC Board and take the lead on fundraising, campaign development, solicitations, and drafting correspondence and promotional/educational materials.   
  • Act as principal author of the signature bi-weekly AACAP Advocacy Update, periodic issue briefs, and federal action alerts.
  • Represent AACAP and AACAP-PAC in several coalitions related to mental health and medical subspecialty interests including, the Mental Health Liaison Group, the Medical and Dental Political Action Committees group, and the Pediatric Subspecialty Coalition, and report back regularly.
  • Co-manage AACAP’s Legislative Conference, including scheduling Hill meeting appointments for attendees, creating promotional materials, creating advocacy materials, and assisting with meeting logistics.
  • Compile and ensure timely filing of AACAP’s lobbying reports (LD2s), as mandated by law for AACAP and AACAP-PAC.
  • Assist as needed in monitoring federal legislative and regulatory initiatives pertaining to department priorities.
  • Ensure timely updated to the advocacy sections of AACAP’s website and the AACAPPAC website.
  • Lead special projects/activities, such as conducting research for regulatory/legislative initiatives, presentations, or member requests, as assigned.
  • Provide staff liaison support to AACAP committees as assigned.
  • Assist the department with other duties as assigned.

 

QUALIFICATIONS:

  • Bachelor’s degree, preferably with a concentration in political science, psychology, or related field.
  • 1-3 years of PAC management experience.
  • Knowledge of the federal legislative/regulatory process.
  • 2-4 years of experience with member associations, non-profit.
  • Knowledge of children and adolescent and/or mental health issues preferred.
  • Some Congressional or political experience strongly preferred.
  • Strong customer service skills.
  • Attention to detail and strong organizational skills.
  • Ability to prioritize and manage multiple projects simultaneously and under tight deadlines.

Title of Position: Grants and Research Program Manager
Department: Research, Grants, and Workforce
Reports to: Deputy Director, Research, Grants, and Workforce
Date updated: March 2021
FLSA Status: Exempt

Position Description

The Grants and Research Program Manager is responsible for grants and fiscal management support to the Research, Grants, and Workforce Department (RGW). The Manager also staffs assigned committees; provides program and award administration to successfully achieve desired research and training outcomes; promotes program activities; and maintains and updates program database records and administrative files.

Duties and Responsibilities

In collaboration with the RGW Department, the Grants and Research Program Manager will perform:

Grants Administration

  • Managing invoicing, and other administrative aspects for AACAP’s Pilot Awards, Junior Investigator Award, and the NIDA AACAP Resident Training Award;
  • Execute award selection and manage communication with awardees throughout the award cycle including award close out;
  • Create quarterly award expense reports and check them against the Finance Department and RGW to ensure proper coding and payout;
  • Support AACAP’s effort in identifying potential new grants from federal agencies (excluding AACAP’s K12) and private foundations;
  • Collaborate with Director of Research, Workforce, and Development by creating a response plan and submission process for eligible grant proposals;
  • Manage grant writing and program/AACAP award development with the Director; and

Committee Support

  • Serve as liaison for the Substance Use Committee, and the Early Career Psychiatrist Committee;
  • Draft minutes and make conference call and meeting arrangements (e.g., hotel, travel, meals, work books, activities, and follow-up);
  • Support the Director, and Deputy Director with staffing projects from Research and Training committees within AACAP including the Research Committee, Psychopharmacology Committee, Medical Students and Residents Committee, Diversity and Culture Committee and the Triple Board Committee;
  • Complete assigned tasks as requested by committee chairs and members;
  • Plan and market committee-sponsored programs and initiatives to appropriate groups;
  • Monitor committee budgets; and
  • Manage workforce data collection, analysis and reporting.

Research and Training Program and Award Administration

  • Track professional growth of research and training award recipients and program participants;
  • Maintain files and contacts for research and training programs and develops award tracking system;
  • Assist the Director and Deputy Director in the production of the Scientific Proceedings publication, as needed;
  • Maintain and test the online awards system;
  • Develop and implement award program processes including SOPs, marketing, scoring of applications, progress reports, evaluations, and budgets; and
  • Coordinate annual meeting logistics for awardees including presentation submission, registration, providing Honors Book text, ordering plaques, reimbursement processes, evaluations, monitoring budgets, and additional responsibilities as required.

Klingenstein Third Generation Foundation Management

  • Support the Deputy Director by managing the Klingenstein Third Generation Foundation Medical Student Training Program, which includes:
  • Maintain fiscal and supervisory responsibility for all of the Foundation’s programs;
  • Administer and oversee the online grants renewal process and work with the Foundation staff to make decisions about renewals and to execute those decisions;
  • Manage KTGF program evaluation process including communicating with Program Directors and Student Leaders, working with the Program Chair on survey development and analysis, participating in The Klingenstein Third Generation Foundation sponsored events, and assisting the Director on longitudinal evaluation projects and other duties as assigned;
  • Evaluate reporting process and update if necessary;
  • Collate the KTGF Program annual reports and present them to the Foundation;
  • Manage correspondence with grantees;
  • Work with the Program Chair to establish regular communication among programs;
  • Support and monitor progress of all programs;
  • Ensure ongoing communication with the advisory board; and
  • Attend annual advisory board meetings if needed.

Deputy Director and RGW Department Support

  • Set up conference calls;
  • Process reimbursement requests and invoices;
  • Order supplies;
  • Update web site content;
  • Respond to requests for Research and Training information;
  • Participate in Department and AACAP staff functions; and
  • Other duties as assigned.

Qualifications

  • A bachelor’s degree is required. A degree in health administration, psychology, or healthrelated field is preferred.
  • 3-5 years related work experience is required.
  • Candidate should possess some grants administration and finance experience.
  • Strong interpersonal, writing, and organizational skills.
  • Outstanding attention to detail, ability to manage multiple projects and deadlines, and have an interest in children’s mental health issues.
  • Comfortable working independently as well as part of a team and maintain a high level of proficiency with Microsoft Office applications and electronic databases.
  • Previous work in non-profit or membership-based organizations is preferred.
Title of Position: Deputy Director of Gifts and Sponsorships
Department: Development
Reports to: Director of Research, Grants, and Workforce
Supervises: Development Coordinator
Date Updated: August 2019

Summary Description: The Deputy Director of Gifts and Sponsorships is responsible for the management and development of relationships with current and potential donors.   In addition, this position develops and maintains appropriate infrastructure related to the awards and special funds portfolio of the American Academy of Child and Adolescent Psychiatry (AACAP).

Duties and Responsibilities:

  • Oversee all administrative aspects pertaining to fund development including, execution and record keeping of Letters of Agreement (LOA’s), and management of donor/sponsor acknowledgment and donor/sponsor relationships;
  • Oversee correspondence for all donations, including writing thank you letters and other notes of acknowledgement on behalf of the AACAP President;
  • Solicit sponsorships for all AACAP Meetings, including the Annual Meeting, January Psychopharmacology Update Institute, and Hansen Review Course;
  • Develop and recommend annual goals and corresponding strategies for the Development team to achieve supporting AACAP’s priorities and strategies; 
  • Oversee production of written materials/brochures related to awardes development efforts such as the AACAP Honors Book and the Campaign for America’s Kids (CFAK), including writing articles for AACAPNews;
  • Collaborate with the Development Committee to develop fund raising plans including the Campaign for America’s Kids (CFAK), AACAP’s Endowment, the 1953 Society; and the Hopemakers program;
  • Identify individual donors and prospects for AACAP initiatives, including the Campaign for America’s Kids (CFAK), AACAP’s Endowment, the 1953 Society; and the Hopemakers program; 
  • Collaborate with the Meetings and CME department to ensure that sponsorship agreements are appropriate and follow ACCME Certification guidelines;
  • Manage all aspects the Mid-Year and End of Year appeals;
  • Provide timely and accurate updates on fundraising progress and milestones in AACAP reports including sections of the Positive Health Indicators (PHI), President and Executive Director (PED) Report, and presentations to AACAP’s Council (Board) as needed.
  • Oversee the Corporate Roundtable with the Biomedical Industry and other sponsors which occur periodically, and prepare related materials;
  • Manage donor recognition events;
  • Work collaboratively with AACAP departments and committees in developing fundraising plans for specific projects, such as the Life Members Fund;
  • Collaborate with the Communications Department on the development of the Annual Report, including a plan for the distribution of the report to donors;
  • Oversee participation in the Combined Federal Campaign (CFC);
  • Serve as the staff liaison to the Development Committee; and the Gifts and Endowments Committee;
  • Conduct staff quarterly review of all special funds and report findings back to the Gifts and Endowments Committee;
  • Review monthly Treasurer’s Reports and communicate any questions/discrepancies to the Finance Department;
  • Perform other relevant duties as assigned.

Qualifications required

  • Bachelor’s degree required, Master’s degree preferred;
  • Strong writing and editing skills;
  • A minimum of three years of management level experience in a non-profit organization;
  • Experience working with pharmaceutical companies;
  • Experience in managing administrative aspects of programs;
  • Understanding of medical organizations;
  • Three to five years of experience as a fundraising professional, with emphasis on major donors, corporate sponsorships, and individual donors preferred;
  • Experience in planned giving;
  • Working knowledge of fundraising concepts and reporting;
  • Track record of success in fundraising;
  • Experience with direct mail solicitation;
  • Extensive experience interacting with board members and other decision makers;
  • Experience coordinating volunteers in fundraising activities;
  • Knowledge of fundraising regulations and fund accounting;
  • Exceptional verbal, written, and interpersonal skills;
  • Excellent organizational skills with attention to detail; and
  • Ability to multitask with enthusiasm and a collaborative spirit.

AACAP offers great benefits and provides a congenial working atmosphere, good healthcare benefits, and a convenient location in the Cathedral area of Northwest Washington, DC. Please submit your resume stating desired salary to jobs@aacap.org. Resumes without salary requirements will not be considered.

Or mail to:
AACAP, Attn: Human Resources,
3615 Wisconsin Avenue NW,
Washington, DC 20016.

NO PHONE CALLS PLEASE.