Employment at AACAP

Title of Position: Deputy Director of Gifts and Sponsorships
Department: Development
Reports to: Director of Research, Grants, and Workforce
Supervises: Development Coordinator
Date Updated: August 2019

Summary Description: The Deputy Director of Gifts and Sponsorships is responsible for the management and development of relationships with current and potential donors.   In addition, this position develops and maintains appropriate infrastructure related to the awards and special funds portfolio of the American Academy of Child and Adolescent Psychiatry (AACAP).

Duties and Responsibilities:

  • Oversee all administrative aspects pertaining to fund development including, execution and record keeping of Letters of Agreement (LOA’s), and management of donor/sponsor acknowledgment and donor/sponsor relationships;
  • Oversee correspondence for all donations, including writing thank you letters and other notes of acknowledgement on behalf of the AACAP President;
  • Solicit sponsorships for all AACAP Meetings, including the Annual Meeting, January Psychopharmacology Update Institute, and Hansen Review Course;
  • Develop and recommend annual goals and corresponding strategies for the Development team to achieve supporting AACAP’s priorities and strategies; 
  • Oversee production of written materials/brochures related to awardes development efforts such as the AACAP Honors Book and the Campaign for America’s Kids (CFAK), including writing articles for AACAPNews;
  • Collaborate with the Development Committee to develop fund raising plans including the Campaign for America’s Kids (CFAK), AACAP’s Endowment, the 1953 Society; and the Hopemakers program;
  • Identify individual donors and prospects for AACAP initiatives, including the Campaign for America’s Kids (CFAK), AACAP’s Endowment, the 1953 Society; and the Hopemakers program; 
  • Collaborate with the Meetings and CME department to ensure that sponsorship agreements are appropriate and follow ACCME Certification guidelines;
  • Manage all aspects the Mid-Year and End of Year appeals;
  • Provide timely and accurate updates on fundraising progress and milestones in AACAP reports including sections of the Positive Health Indicators (PHI), President and Executive Director (PED) Report, and presentations to AACAP’s Council (Board) as needed.
  • Oversee the Corporate Roundtable with the Biomedical Industry and other sponsors which occur periodically, and prepare related materials;
  • Manage donor recognition events;
  • Work collaboratively with AACAP departments and committees in developing fundraising plans for specific projects, such as the Life Members Fund;
  • Collaborate with the Communications Department on the development of the Annual Report, including a plan for the distribution of the report to donors;
  • Oversee participation in the Combined Federal Campaign (CFC);
  • Serve as the staff liaison to the Development Committee; and the Gifts and Endowments Committee;
  • Conduct staff quarterly review of all special funds and report findings back to the Gifts and Endowments Committee;
  • Review monthly Treasurer’s Reports and communicate any questions/discrepancies to the Finance Department;
  • Perform other relevant duties as assigned.

Qualifications required

  • Bachelor’s degree required, Master’s degree preferred;
  • Strong writing and editing skills;
  • A minimum of three years of management level experience in a non-profit organization;
  • Experience working with pharmaceutical companies;
  • Experience in managing administrative aspects of programs;
  • Understanding of medical organizations;
  • Three to five years of experience as a fundraising professional, with emphasis on major donors, corporate sponsorships, and individual donors preferred;
  • Experience in planned giving;
  • Working knowledge of fundraising concepts and reporting;
  • Track record of success in fundraising;
  • Experience with direct mail solicitation;
  • Extensive experience interacting with board members and other decision makers;
  • Experience coordinating volunteers in fundraising activities;
  • Knowledge of fundraising regulations and fund accounting;
  • Exceptional verbal, written, and interpersonal skills;
  • Excellent organizational skills with attention to detail; and
  • Ability to multitask with enthusiasm and a collaborative spirit.

Title of Position: Assistant Director of Member Services
Department: Communications & Member Services
Reports to: Director of Communications & Member Services

Summary Description: Under the supervision of the Director of Communications & Member Services, the Assistant Director of Member Services is responsible for the management of membership operations, including development and implementation of member recruitment and retention strategies.

This position ensures data integrity, updates member records, analyzes membership trends, coordinates the process for all incoming orders, and develops recommendations for improved membership management and action.

The incumbent manages relationships with internal departments and committees that contribute to membership activities and has significant interaction with members, leadership, prospects, and staff.

Duties and Responsibilities:

  • Provides the member services team with strategic direction, management, and guidance in recruitment and retention, and maintenance of AACAP Member records.
  • Responsible for managing the daily operations of the membership department including, but not limited to, changes in coverage, applications, cancellations, payment processing, renewals, etc.
  • Develops strategies for and assists with developing, implementing, and evaluating data-driven campaigns for AACAP’s membership programs and services.
  • Responsible for supervising staff, budget development, financial management, data analysis, and short and long-range planning.
  • Reinforces quality control and data integrity, in collaboration with the Database Manager, of all member and prospect information in the database through accurate data entry and correction through proactive monitoring and maintenance of data standard.
  • Staffs assigned AACAP committees and Task Forces.
    Serves as integral part of AACAP’s Regional Organization Support Team which works to improve communication, functionality, and operations of AACAP’s Regional Organizations.
  • Communicates regularly with members and Regional Organizations to increase awareness of products and services through site visits, phone calls, member interviews, presentations and briefings, and interactions at conferences and meetings.
  • Provides reports to Director of Communications & Member Services on developments and activities.
  • Serves as Registrar for AACAP meetings, including the Annual Meeting. Duties include:
    • Serves as project lead with internal staff from various departments and outside vendors to develop, improve, and manage registration process for all AACAP events.
    • Ensures highest level of customer service.
    • Proactively responds to and resolves registration issues and questions from staff, vendors, exhibitors, and attendees.
    • Leads and develops on-site registration process and temporary staffing.
    • Generates badges and registration materials.
    • Manages stuffing process for registration materials.
    • Trains volunteers assisting with on-site registration duties.
    • Staffs on-site registration counter at AACAP conferences/meetings.
    • Supervises the on-site registration process.
  • Performs other related duties, as assigned.

Qualifications required

  • Bachelor’s Degree with at least 5-7 years related work experience with a like-size non-profit association in all or many aspects of association membership
  • Minimum 4 years of management/supervisory experience
  • Direct experience and strong working knowledge with all aspects of data processing
  • iMIS experience and knowledge a must
  • Outgoing personality. Must enjoy meeting members, new member prospects, and representing AACAP in a variety of venues.
  • Exceptional customer service skills
  • Ability to effectively manage multiple projects and competing priorities at once
  • Able to express ideas and convey information effectively, both orally and in writing
  • Excellent attention to detail, time management and organizational skills are a must
  • Ability to be a team player as well as work independently with minimal supervision
  • Demonstrate good judgment and critical thinking in a high performance, fast-paced work environment
  • Proficient in MS Office

AACAP offers great benefits and provides a congenial working atmosphere, good healthcare benefits, and a convenient location in the Cathedral area of Northwest Washington, DC. Please submit your resume stating desired salary to jobs@aacap.org. Resumes without salary requirements will not be considered.

Or mail to:
AACAP, Attn: Human Resources,
3615 Wisconsin Avenue NW,
Washington, DC 20016.