Privacy and Confidentiality Statement
Please read this entire policy. By continuing to use AACAP’s website(s), you confirm that you understand and accept the terms of this Privacy Policy.
AACAP
The mission of AACAP is the promotion of the healthy development of children, adolescents, and families through advocacy, education, and research, and to meet the professional needs of child and adolescent psychiatrists throughout their careers.
What do we collect and how?
- Anonymous and Aggregated Web Traffic Information
General traffic, site usage and pages accessed, browser information, length-of-stay information, and location data, is collected and stored in log files. This type of information is collected and shared on an anonymous, aggregated basis meaning that we do not connect this information to your name or other personal information.
- AACAP Membership Application
When applying to become an AACAP member, we ask for contact information, including mobile phone, medical school, university, degree dates, location, birthday, residency and fellowship information, board certification and ethics questions. We may collect and track your contact information (address and phone number) and AACAP Member ID number. When you personalize the website(s), we retain the preferences you select so that you will not have to reenter the information each time you access our website(s). You can access your profile by entering your username and password each time you use the website(s).
- Event Registration
If you register to participate in an AACAP event, program, or promotion such as the AACAP Annual Meeting using online or paper registration forms, we collect and store your name, address, phone number, email address, and any additional information you voluntarily provide on the registration form.
- Products/ Programs
In connection with certain online learning products, subscriptions and programs hosted by AACAP or one of our vendors on AACAP’s behalf, we may collect some contact information and other background information. We may also ask about race and other demographic information when required to do so by a government agency that has provided grant funding for the opportunity. The option to provide or decline to provide race and demographic information is voluntary.
- Product Purchase
If you purchase a product from AACAP we will collect the information necessary to fulfill your order, which may include name, address, phone number, email address and any additional information you voluntarily provide on the order form.
- AACAP Member Search
We disclose the contact information AACAP members provide in the AACAP Member Directory. The directory is a reference tool for AACAP members only. Users of the directory are prohibited from providing the contact information (name, address, phone number) contained in the directory to others or using it for promotional or survey purposes without the written permission of the AACAP. Excessive use or abuse of the directory may result in loss of access for the user. AACAP will not include your contact information in the AACAP Member Directory if you opt out.
- Financial Information
We collect financial information to fulfill products or services you order. When you place an order online with us, register for an event, or pay your dues electronically, standard credit card information (card number, card type, expiration date, etc.) is collected through a third-party payer who is compliant with Payment Card Industry data security standards. The third-party payer provides us with, and we store, the last four digits of your credit card number, which is retained for purposes of issuing applicable refunds.
- Information from Third Parties
AACAP uses third parties to help promote, market and sell our products and services. We may receive from and exchange with these third parties’ information about you.
What we do with the information we collect
We process your information to provide the products or services you request from us; and communicating with our members, meeting attendees, and other users about, and to provide access to, education and science via AACAP’s in-person conferences and online learning programs, tools for practice management and patient education (including clinical practice guidelines), publications, and other products and services pertinent to AACAP’s promotion of quality psychiatric care and efforts to enhance AACAP member career satisfaction . AACAP exists for the benefit of its members and users and through the support of its customers. Processing your information for the purposes described is necessary for us to conduct the business of the AACAP. When we use your information attempt to balance our legitimate business interests and the necessity of processing your information with how such processing impacts you.
If you have any questions or concerns about our processing of your information, please contact us by email at communications@aacap.org or phone at (202) 966.7300.
We will ask for your consent before using your information for a purpose that extends beyond those described in this Privacy Policy or what you may reasonably expect from a professional medical organization.
AACAP works and shares information with vendors, including in the following categories, to help fulfill our mission and process your information for the purposes described in this document: district branch of the AACAP; publication sales agent and platform; conference registration manager and event service provider; payment processor; bulk email and postal mail communication manager; conferences app developer; online learning manager; syllabi, abstract, and presentation manager; online communities’ manager; volunteer management provider; distributors; and survey provider. AACAP provides contact information for its members and other customers who wish to receive informational newsletter offerings (such as Psychiatric News) to third-party vendors who transmit AACAP materials on AACAP’s behalf. AACAP also shares limited personal information with other nonprofit organizations and government agencies for the purposes of complying with requirements related to its educational offerings and other accreditation services it offers to AACAP members and customers (e.g., continuing medical education, educational grant requirements, and board certification accreditation information).
These outside companies are required to use information to perform the services and actions for which they have been engaged by AACAP and are not authorized to use such information for any other purpose.
AACAP may provide a list of contact information other than email address for its North American members or event attendees from North America to organizations who request such information because they wish to engage with psychiatric professionals.
You may be asked by specific AACAP vendors to consent to their processing of your information when such processing will be subject to their privacy policy. We encourage you to review such policies closely and be sure that you agree to them before providing your consent.
Some AACAP website(s) may provide links (including any link through an on-line banner advertisement) to other sites on the Internet. These other sites are maintained by third parties over which AACAP exercises no control. The appearance of any such third-party links is not intended to endorse any particular company or product. If you decide to access any of the third-party sites linked to the AACAP website(s), you do so entirely at your own risk and information you submit to them will be governed by their privacy policy, not this one. AACAP is not responsible for the services, content, conduct or handling of materials by any third-party advertisers appearing on an AACAP website(s).
Indirect Collection - Analytics
Our website(s) use Google Analytics, which is a web analysis service offered by Google, Inc. to help AACAP analyze how users interact with our sites. You can learn more about these products from
Google’s Terms of Service and Privacy Policy. We use Google Analytics to analyze the use of our website(s). We do not transfer personal information to Google Analytics.
Choices you have about your information
If you are a registered user of an AACAP website(s), an AACAP member, or event attendee, you can review, correct and change your personal information and your communication preferences by logging into the website(s) and visiting your account profile page. You can control what AACAP communications you receive by indicating your preferences in the customer relationship management platform available at my.psychiatry.mg. The email preference center within this platform allows you to identify the products and services about which you wish to receive AACAP communications. It also gives you the option of opting out of all marketing communications from AACAP (though you will continue to receive transactional messages related to your account and any products or services you order).
If you select the ‘unsubscribe’ link in any promotional email from AACAP or contact us directly at communications@aacap.org to unsubscribe from communications, AACAP will stop sending promotional materials to you. You may also send us an email at communications@aacap.org to request access to, correction of, or deletion of any personal information that you have provided to us. Please note we may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.
AACAP vendors, including those described in this Privacy Policy, with whom you engage directly, should provide information on reviewing, correcting, or changing your personal information or communication preferences within their system.
Our website(s) do not support “Do Not Track” (DNT) codes, which are used in the privacy preferences of web browser.
How do we protect your information?
We have appropriate security measures in place to prevent personal information we hold from being accidentally lost or used or accessed in an unauthorized way. We limit access to your personal information to those employees or vendors who have a genuine business purpose to access it. Those processing your information will do so only in an authorized manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach when we are legally required to do so.
How long we keep your information?
We keep your information to provide the service you’ve requested of us (such as membership, meeting attendance, publication subscription, etc.) and to fulfill the purposes described in this Privacy Policy, including for twelve months after any commercial relationship between you and AACAP expires. At or about the twelve-month mark, if we no longer need to use your information for the purpose for which we collected it and there is no need for us to keep it to comply with our legal or other regulatory obligations, we will either remove it from our systems or depersonalize it so that we cannot identify you, with the exception of an email address which AACAP will keep and use for the sole purpose of informing you of AACAP products and services in which you may be interested.
For Our Members/Customers in the EU
This Privacy Policy includes information applicable to residents of the European Economic Area (“EEA”) and users accessing the AACAP website(s) from within the EEA. If you are an EEA resident, this Privacy Policy provides you with information regarding your rights under the EU General Data Protection Regulation (EU) 2016/679 (“GDPR “).
AACAP is the data controller for the personal information collected from its members and customers. AACAP can be contacted any time at:
American Academy of Child and Adolescent Psychiatry
3615 Wisconsin Ave, NW
Washington, DC 20016
202.966.7300
communications@aacap.org
Your Rights
The GDPR provides you with certain privacy rights, including the right to access, correct or update your personal information. You may also request to have your information deleted, although we may retain information for backups, prevention of fraud and abuse, satisfaction of legal obligations or other ongoing legitimate interests. You have the right to receive a copy of your information in a structured, machinereadable format. You may decline to share certain personal data, in which case we may not be able to provide you with some features and benefits. If you are an EEA resident, you have the right to object to our processing that is based on legitimate interests.
If you wish to exercise any of the rights granted to you by the GDPR, contact us via email at communications@aacap.org or via mail to the address set forth above, or you may submit the GDPR action form available on AACAP’s website(s).
For our Members/Customers in California
California Civil Code Section 1798.83 permits our website(s) visitors who are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please contact us at:
American Academy of Child and Adolescent Psychiatry
3615 Wisconsin Ave, NW
Washington, DC 20016
202.966.7300
communications@aacap.org
Please make sure to state in the request that you are a California Resident.
How do we amend this policy?
When we change the Privacy Policy, we’ll post any changes on this page. If you continue to use our website(s) after those changes are in effect, you agree to the new policy. If the changes are significant, we may provide a more prominent notice or get your consent, as may be required by law.
Contact Us
If you have any questions about this Privacy Policy or need to contact the AACAP to exercise your rights as a data subject under the GDPR, please contact the AACAP’s Communications Department via email at communications@aacap.org.
Updated May 2022