Title of Position:
Staff Accountant
Department: Finance
Reports to: Controller
FLSA Status: Exempt
Position Description
The American Academy of Child & Adolescent Psychiatry is a non-profit medical association whose mission is to promote the healthy development of children, adolescents, and families through advocacy, education, and research, and to meet the professional needs of child and adolescent psychiatrists throughout their careers. The Staff Accountant supports the business of AACAP and its related entities, primarily responsible for processing and maintaining financial invoices and records. This position assists the Controller in month end close by handling key monthly close journal entries including recognition of deferred revenue and prepaid expenses.
The accounting department is under new leadership and has recently transitioned to a new accounting system. This is an ideal time to join the team and create your own role. The optimal candidate will understand how to gracefully challenge the status quo of accounting procedures and will seek better ways of doing their day-to-day function with an eye for continuous improvement.
Duties and Responsibilities
Accounts Payable
- Input vendor invoices, refunds and expense reports into Bill.com
- Ensure accurate and timely coding of all invoices and expenses
- Monitor Accounts Payable aging schedules to ensure vendor accounts are paid timely
- Enter recurring EFT and ACH payments into accounting system
- Maintain control over AP system including reviewing and correcting Bill.com sync issues
- Maintain all Accounts Payable files and lead the process to move from paper to electronic record-keeping
- On a quarterly basis, prepare, reconcile, and process all electronic dues payments to state Councils
- Reconcile activity reports from Travel Agency with credit card statements
- Maintain up-to-date vendor information in Bill.com including contact information and identifying 1099 vendors
- Respond to inquiries from A/P vendors and staff
General Accounting and Administrative
- Prepare journal entries in accounting system Sage Intacct
- Assist with account analysis, research, and reconciliations as needed
- Monitor and reconcile general ledger accounts as assigned
- Assist with month end and year end close process
- Assist with annual audits as needed
- Potential to be assigned to staff the registration area at Annual Meetings
- Organize and help maintain retention of Finance files
- Provide support as needed to the Controller and AACAP department managers
Qualifications
- Bachelor’s degree in accounting or related field preferred
- Minimum 3-5 years of experience in an accounting and/or finance office
- Understanding of accounting principles is essential
- Non-Profit experience preferred
- Must be detail-oriented and able to perform data entry with high level of accuracy
- Outstanding time management, analytical, and problem-solving skills
- Strong computer skills. Demonstrated proficiency in Excel, MS Office applications, and accounting software
- Experience with Bill.com or Sage Intacct is preferred. Familiarity with iMIS is a plus
- Ability to communicate in a clear and concise manner with all levels of staff
Complexity and Effort
- Difficulty involved in accurately processing a high volume of detailed information. High level of individual effort and attention to detail is required
- Demonstrates initiative and ability to work independently and with a team
For full consideration, qualified candidates are encouraged to send resume and cover letter with minimum starting salary expectations to: jobs@aacap.org.