Presenter Guidelines

Presentation Type

Slides

Scheduling

Duration

Clinical Case Conferences (CCCs)
Allows clinicians to present difficult case material and includes discussions of diagnostic, clinical formulation, and/or treatment issues.

Recommended.
If using, must upload to website.

Tues. 10/23-Sat. 10/27

2 hours

Clinical Consultation Breakfasts (CCBs)
Forum for experts to share clinical wisdom and discuss difficult cases with attendees. Ticket required, limited to 15 participants.

Not recommended.
If using, must upload to website.

Thurs. 10/25-Sat. 10/27

1.5 hours

Clinical Perspectives (CPs)
Similar to Symposia, Clinical Perspectives present a particular topic related to treatment, research method, service delivery, or clinical care, which is evidence-based, but also includes the "art" and clinical wisdom of the practice of child and adolescent psychiatry.

Recommended.
If using, must upload to website.

Tues. 10/23-Sat. 10/27

2.5 hours

Honors Presentations
Educational sessions focusing on the work of an AACAP award winner.

Recommended.
If using, must upload to website.

Tues. 10/23-Sat. 10/27

TBD

Institutes
Focuses on "how to do it" with respect to clinical problems, academic areas, or a blending of the two. Institutes are designed for attendees who wish to be taught a comprehensive and authoritative overview of a topic area. Institutes are full day programs and require a ticket. Notebooks with all of the program materials are included.

Required.
Must upload to website.

Tues. 10/23-Sat. 10/27

6-8 hours

Media Theatre
Features motion pictures, commercially released documentaries, videotapes, music, and other forms of media relevant to any area of child and adolescent psychiatry. These programs are two to three hours in length and open to all attendees.

Recommended.
If using, must upload to website.

Tues. 10/23-Sat. 10/27

2-3 hours

Member Fora/Member Services Fora
An open discussion for AACAP members about a topic specific to AACAP membership or information on a practical service for AACAP members.

Recommended. If using, must upload to website.

Tues. 10/23-Sat. 10/27

1-2.5 hours

New Research Posters
Authors present the results of data-rich research or clinical reports with opportunity for feedback from viewers.

Recommend uploading poster to website.

Tues. 10/23-Sat. 10/27

2 hours

Other Programs
An educational program that doesn't fit into the other categories listed.

Recommended. If using, must upload to website.

Tues. 10/23-Sat. 10/27

1-3 hours

Special Interest Study Groups (SIGs)
Designed to allow participants the opportunity to discuss a specialized topic with experts in the field. Keeping this in mind, most attendees prefer any formal presentation balanced with adequate time for informal discussion. Hence, please ensure that you have adequate time (roughly half) for discussion. Ticket required, limited to 25 participants.

Not recommended. If using, must upload to website.

Fri. 10/26 from 5-6:30 pm

1.5 hours

Symposia
Data-driven programs that present perspectives on different aspects of a topic or differing views of the same topic. These programs are three hours in length and open to all attendees.

Recommended. If using, must upload to website.

Tues. 10/23-Sat. 10/27

2.5 hours

Workshops
Provides instruction on treatment, research method, delivery, or organization of services, and designed to encourage discussion in a small group. Ticket required, limited to 30 participants.

Recommended. If using, must upload to website. Access the reimbursement form.

Tues. 10/23-Sat. 10/27

3 hours

Extended Workshops
Provides additional time and opportunity to master evidence-based therapeutic interventions beyond what is possible in the standard 3-hour workshop. Active audience participation in hands-on, focused learning and skill practice is essential. Ticket required, limited to 40 participants.

Recommended. If using, must upload to website. Access the reimbursement form.

Tues. 10/23-Sat. 10/27

6-8 hours

Audiovisual
If you need audiovisual equipemtn for your meeting room, you must submit a request to AACAP's Meetings Department through their online form. The link to your program's request form is provided in the acceptance email that the chair received from AACAP. AACAP will pay for your audiovisual equipment, but we urge you to coordinate your efforts among your co-presenters and order only what is necessary. Audiovisual equipment rental at the hotel/convention center is tremendously expensive and a large portion of registration fees is devoted to the expense. You will need to bring your own laptop if you wish to show your slides on an LCD projector. Be especially careful to bring all necessary cables/converters and a backup of your presentaiton in case your computer crashes. We recommend that the chair collect all presentation slides onto one laptop computer. There will be a speaker ready room at the hotel where you can rehearse. The online form should be completed by the chair no later than Friday, August 10.

Disclosure of Affiliations - We Take This Disclosure Seriously!
Disclosure of conflict of interest and affiliations is an important and serious matter.

  • Disclosure is required and considered to be an obligation of all attendees who present or speak at the Annual Meeting, be it from the podium or the floor. (Those asking questions or making short comments from the floor can fulfill this obligation by a purely verbal disclosure.)
  • The Program Committee and CME Committee monitor disclosures during the meeting.
  • Failure to disclose is construed to be an ethical violation that will result in disciplinary action by AACAP's Program Committee and Continuing Medical Education Committee.
  • BEFORE beginning your presentation, you have a duty to disclose:
    • Any off-label medication uses recommended.
    • Any commercial, financial, or other affiliations.
  • Full disclosure is a requirement of AACAP and our accrediting institution, the Accreditation Council for Continuing Medical Education.
  • Disclosure must be made:
    • In writing and in advance to AACAP.
    • On the first content slide in a presentation, if slides are used.
    • Verbally at the beginning of each presentation.
  • Use of the Standard Disclosure Format is required.
    • Presenters are required to use AACAP's Standard Disclosure Slide as the format for disclosure for each presentation if the presentation includes slides; otherwise verbal disclosure is acceptable.
  • When in doubt, report.
    • When there are no affiliations, this should be indicated on a slide (if used) and verbally.
    • The reporting timeframe is a minimum of the past TWO years and imminent support. If external funds have an impact on that particular presentation, then any time frame is relevant. e.g., funding for a study which ended prior to two years ago but is now being reported must be disclosed.
    • When in doubt about reporting, request guidance from meetings@aacap.org. The Program Committee will respond promptly to questions about disclosure of affiliations.
  • If disclosures were not submitted to AACAP in the response to the Call for Papers, or if there has been a change to your disclosure, email appropriate information immediately to meetings@aacap.org