Invitation to Exhibit

Thank you for exhibiting at AACAP’s 65th Annual Meeting, the world’s largest gathering place for leaders in the field of child and adolescent psychiatry, children’s mental health, and other allied disciplines. The American Academy of Child and Adolescent Psychiatry encourages all organizations committed to children’s mental health to support the clinical practice and science of child and adolescent psychiatry through our Annual Meeting. We had attendance of 4,180 medical professionals in Seattle, WA this year.

To apply for next year’s booths, please send an email to the Exhibits Manager at exhibits@aacap.org. We’ll send the Invitation to Exhibit in early May 2019.

This is the opportunity to:

  • Meet with the largest gathering of child and adolescent psychiatrists in the world
  • Build brand awareness
  • Answer inquiries about your company/organization
  • Promote new products and technology
  • Obtain direct orders for your company/organization
  • Recruit for your hospital or practice
  • Gain client referrals
  • Support AACAP

Booth Pricing:
View an interactive Exhibit Hall floor plan with real-time booth availability as of August. As booths are assigned the floor plan will update automatically, as will the exhibitors' contact information and descriptions.

  • 20’ x 20’ Island: $20,000
  • 10’ x 10’ Premium Booth: $2,500
  • 10’ x 10’ Standard Booth: $2,000
  • 10’ x 10’ Non-Profit Booth: $900 (Non-Profit (501(c)(3) status only)

What's included with your booth purchase:

All 10' x 10' booths include:

  • 8' high backdrop drapery and 3' high side-rail drapery.
  • Identification sign with organization or company name.
  • 500-character product description in the Annual Meeting Exhibits Guide.
  • Listings in the Annual Meeting Exhibits Guide, Program Book, App, and on the Annual Meeting website.
  • Two “Exhibit Only” non-transferable badges for each 10' x 10' booth space. Additional badges are available for $150 per badge. If you do not provide a name for your complimentary badges and/or purchase additional badges by Friday, September 14, you will incur a fee of $250.
  • 24-hour security coverage in the Exhibit Hall.

Please note: Tables, chairs, furniture, carpet, etc. are not included in the cost of the booth, but are available for purchase through Shepard Exposition Services.


Exhibitor Move-In
Tuesday, October 23
12:00 pm-5:00 pm

Exhibit Hall Open

Wednesday, October 24
10:00 am-4:00 pm

Thursday, October 25
10:00 am-4:00 pm

Friday, October 26
9:00 am-12:30 pm

Exhibit Hall Tear Down

Friday, October 26
12:30 pm-7:00 pm

Last day to receive artwork for Registration Magazine advertisement

July 6, 2018

Last day to receive artwork for September/October AACAP News advertisement

July 27, 2018

Last day to receive artwork for Exhibits Guide advertisement

September 14, 2018

Last day for island floor plan to be submitted to AACAP for approval

September 14, 2018

Giveaway approval form deadline

September 21, 2018

Exhibitor appointed contractor notification deadline

September 25, 2018

First day for warehouse deliveries without a surcharge

October 1, 2018

Discount Price deadline for all decorator orders

October 3, 2018

Deadline to register for complimentary exhibitor badge

October 5, 2018

Last day for warehouse deliveries without a surcharge

October 16, 2018 

Important Notice:
  AACAP has received reports that unaffiliated third-party travel agents and wholesalers, namely National Travel Associates L.L.C., have been contacting AACAP listed exhibitors offering them deals on hotels for AACAP's Annual Meeting. While it is not illegal for a travel firm or booking agent to solicit potential customers, it can be difficult to determine the legitimacy of offers from these organizations and guarantee that a room will actually be reserved at the hotel. AACAP does not utilize third-party brokers for its hotel bookings unless indicated on this website. If you don't have your housing reservation sdirectly with the meeting hotel as instructed by AACAP, we will not be able to assist you. Please contact AACAP's Meetings Department at 202.966.7300, ext. 2006 or meetings@aacap.org with any questions or concerns.