Click here to download the Exhibit Space Application 

Booth Specifications

• All 10’ x 10’ booths include 10’ high backdrop drapery and 3’ high side-rail drapery, identification sign with organization or company name, city and state, and booth number.

Booth Assignments
Exhibit space is limited. Booth assignments begin in June and confirmations will be mailed beginning in August. Please send your application early and we will do our best to accommodate your request. Exhibitors should select three booth preferences on the application form from the Exhibit Hall floor plan on the back cover. Space is determined by:

• Exhibitor support of AACAP functions;
• Number of years exhibiting;
• Postmark on application;
• Number of exhibit booths requested;
• and General groupings of exhibits for appropriate distribution and balance of displays and products.

Literature Table
The Literature Table is available for distribution of free brochures and other materials from your company. Pamphlets, brochures, cards, leaflets, magazines, and similar material will be displayed prominently so that attendees can help themselves. These materials will be replenished by AACAP staff regularly. At least 200 copies of each piece should be furnished. Unused materials cannot be returned. Please include a sample of each piece to be displayed with your application and payment. Each piece will need preapproval. Confirmation letters will be mailed in September. A fee of $300 for for-profit companies and $150 for nonprofit (501(C)(3) status only) applies for each style or type of brochure, pamphlet, leaflet, booklet or other item displayed. Deadline is September 7, 2007.

The Exhibit Space Application should be used for literature table orders. Click here to download the Exhibit Space Application. 

Mailing Labels
Mailing labels for the Annual Meeting pre-registered attendees will be available starting September 24. A final registrant list will be available after November 30. The cost for each label is 25 cents (non-profit) and $2.00 per label for for-profit. Pre-approval of mailing materials is required.

For more information, please contact: Sha’Dana Cleaver, Membership Manager/Registrar 202.966.7300, ext. 111 • Fax: 202.966.2891 scleaver@aacap.org.

Guidelines to Remember for the John B. Hynes Veterans Memorial Convention Center

• All electrical, telephone/internet, cleaning, security, and plumbing need to be ordered through the Convention Center. This will be included in the exhibitor kits from GES Exposition Services.
• All of the Hynes Center exhibitor services will be dropped in each booth by the correct department. Any cords that need to be run under the carpet can be done by exhibitor labor or labor hired through GES Exposition Services.
• All food and beverage must be provided by Aramark.
• All freight must be sent directly to GES Exposition Services.
• If you need to order rigging for your booth, you have the following options:
  • You have to use the in-house rigging company if it requires a motor or a truss.
  • If it is just a sign, then they can use JCALPRO or GES Exposition Services.

Exhibits questions, please contact: Jeanine Palmer-Salifou, Meetings Manager 202.966.7300, ext. 104 • Fax: 202.966.5894 exhibits@aacap.org

Once you have been confirmed, you will receive an exhibitor kit with more detailed information.

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