AACAP offers great benefits and provides a congenial working atmosphere, good healthcare benefits, and a convenient location in the Cathedral area of Northwest Washington, DC.. Please submit your resume stating desired salary to jobs@aacap.org. Resumes without salary requirements will not be considered.

Or mail to:
AACAP, Attn: Human Resources,
3615 Wisconsin Avenue NW,
Washington, DC 20016.

NO PHONE CALLS PLEASE.



Job Title: Assistant Director of Quality and Regulatory Affairs
Department:   Government Affairs and Clinical Practice
Reports to: Director, Government Affairs and Clinical Practice
Date Updated:  
November 11, 2014
FLSA Status: Exempt
Supervises: none

Summary description: In conjunction with the Director of Government Affairs and Clinical Practice, lobby governmental bodies, regulatory agencies, and related entities on key AACAP clinical practice and quality issues; and work directly with key AACAP committees to address member needs through development and advancement of practice management products, issues, activities, and solutions.

Duties and Responsibilities:
  • Lobby SAMHSA, CMS, AHRQ, IOM, NCQA and other regulatory bodies and non-governmental entities, as well as Congress when necessary, to advance AACAP regulatory, clinical practice, and quality interests and policy goals.
  • Coordinate project management, agenda development, and serve as principal staff to several leading AACAP committees, with particular emphasis on Committee on Quality Issues and Health Information Task Force, in the development of clinical practice guidelines, practice parameters and related products.
  • Coordinate production of AACAP practice parameters, various guidelines, training modules and other documents based on the clinical practice activities of AACAP committees.  Provide writing, editing, proofreading, design, and distribution support for these projects.
  • Assist members with requests, concerns and issues related to clinical practice, regulatory affairs, and quality issues. 
  • Support AACAP committee leads in their involvement with other organizations on coding and quality matters, including the American Medical Association (CPT/RUC/PEAC) and the Joint Commission.
  • Review clinically-based federal regulations, draft comments, coordinate with relevant committees or other experts for feedback, and finalize formal communications for President’s review and submission by AACAP. 
  • Provide written reports of committee and department activities, including President/Executive Director report, periodic updates, and ad hoc summaries as requested.
  • Maintain current knowledge about events and issues in the delivery, quality, and financing of psychiatric services to children and adolescents.

Education/Training:
Bachelors Degree required, with at least 5-7 years related work experience with government, a nonprofit association or equivalent experience.

Specific Skills:
  • Knowledge of Federal legislative and regulatory processes related to physician healthcare delivery and working knowledge of key players in quality space for the benefit of AACAP members.
  • Ability to manage and administer multiple projects simultaneously.
  • Ability to establish and maintain effective working relationships with committee chairs, members, and professionals from organizations with which the AACAP is associated or needs to become better acquainted.
  • Ability to communicate effectively, concisely, and clearly both in writing and in public speaking.
  • Cheerful, professional demeanor and team player.



Job Title: Research Program Manager
Department:   Research, Training and Education
Reports to: Director, Research, Training and Education 
Date Updated:  
November 11, 2014
FLSA Status: Exempt
Supervises: none

Summary description: The Research Program Manager is responsible for staffing assigned committees and department programs with a focus on research and responsible for programmatic management for such components.  The Research Program Manager is also responsible for the administrative management of the AACAP-NIDA Physician Scientist in Substance Abuse K12 grant. The position coordinates Annual Meeting events sponsored by the Research Committee as well as programs and awards developed through AACAP’s Research Initiative.  In addition, this position serves as the Managing Editor for AACAP’s Annual Meeting book of Scientific Proceedings.

Duties and Responsibilities:
  • Staff assigned Department Programs and Committee activities:
    • Assist the Director in managing the work of the Research Committee and its subcomponent, the Pediatric Psychopharmacology Initiative (PPI);
    • Work with the Research, Training, and Education team to manage research training awards to medical students, residents, and early career psychiatrists including the Junior Investigator Award and the Pilot Research Awards;
    • Work with PPI and partnering organizations on the development of new Parents Medication Guides;
    • Manage current and new programs developed through the Research Initiative (e.g., maintain the online Toolbox on Clinical Outcomes and Practice Research);
    • Assist Director with cultivating external relationships to maintain strategic alliances with organizations that assist AACAP in staying on the cutting edge of programs, products and services;
    • Organize monthly conference calls in coordination with committee chairs and Director by drafting agenda and minutes and completing follow-up work;
    • Manage component budgets; 
    • Other duties as assigned.
  • Management of the AACAP-NIDA K12 grant:
    • Manage the day-to-day administration of the K12 grant which includes responding to inquiries, processing invoices, and maintaining updated reports and records on scholar activity;
    • Coordinate the annual retreat held in June by working with the Principal Investigator and Director to develop the agenda, organize the meeting workbook, plan meeting and travel arrangements, complete the minutes, and conduct necessary follow-up; 
    • Organize monthly conference calls with scholars, Principal Investigator, and Advisory Committee chair; 
    • Assist the Director with semi-annual submission of progress reports to NIDA.
  • Serve as Managing Editor of the book of Scientific Proceedings of the Annual Meeting:
    • In coordination with Meetings Department, oversee abstract submission process, which includes the testing and the implementation of changes in the online submission system as needed, and updating online instruction and publication language;
    • Manage the submission process by receiving abstracts, organizing abstracts, and editing abstracts;
    • Work with the Medical Writer, Scientific Editor, Journal publisher, and Director to ensure timely review; 
    • Ensure the publication’s consistency with other AACAP publications; 
    • Respond to abstract inquiries; and
    • Other duties as needed to ensure that the publication is successfully produced by scheduled deadline.
  • Plan the annual Research Forum and Founders’ Symposium:
    • Work with the chairs of the Research Forum and Founders’ Symposium and Director to develop the agendas for the events;
    • Organize the planning of the Research Forum with the chairs and speakers via conference calls and e-mails prior to the event;
    • Oversee the coordination of all program content and logistics for the events with the Meetings Department including the reimbursement processes, online registration, event workbooks, presentation submission, evaluations, invitations, budgets, and additional responsibilities as required.
  • Management of research grant/award programs:
    • Seek funding opportunities and draft proposals for new programs in collaboration with committee members, Director, and Development Department;
    • Implement and evaluate grant/award programs and draft reports reflecting outcomes; and  
    • Work with Research Committee and Selection Committee members to select awardees, monitor budgets, review changes, and fulfill reporting requirements. 
  • Provide administrative support including:
    • Set up conference calls;
    • Write minutes;
    • Update web site content;
    • Draft Department publications;
    • Respond to requests for information;
    • Maintain files and contact lists;
    • Participate in AACAP Department and staff functions; and 
    • Other duties as assigned.


Education/Training:
A bachelor’s degree is required preferably in psychology, sociology or health-related field.  Grant or awards management experience is strongly preferred.  Work with committees is also preferred. 

Experience and Specific Skills:
3-4 years related work experience is required.   Candidates should be team oriented and possess enthusiasm, strong written and interpersonal skills, attention to detail, the ability to manage multiple projects and deadlines, and have an interest in children’s mental health issues. Candidates should be comfortable working independently as well as part of a team and maintain a high level of proficiency with Microsoft Office applications and electronic databases. Previous work in non-profit or membership-based organizations is preferred.   Some travel is required.


AACAP offers great benefits and provides a congenial working atmosphere, good healthcare benefits, and a convenient location in the Cathedral area of Northwest Washington, DC.. Please submit your resume stating desired salary to jobs@aacap.org. Resumes without salary requirements will not be considered.

Or mail to:
AACAP, Attn: Human Resources,
3615 Wisconsin Avenue NW,
Washington, DC 20016.

NO PHONE CALLS PLEASE.