MEETINGS COORDINATOR SUMMARY DESCRIPTION:
The American Academy of Child and Adolescent Psychiatry (AACAP) Meetings Department plans meetings to educate its members and other physicians, including the Annual Meeting (3,600+ attendees including 90 exhibits), the January Psychopharmacology Update Institute (750+ attendees), the Hansen Annual Review Course (250 attendees), the Legislative Conference (200 attendees), and 50 small committee meetings (20 or fewer attendees) on an annual basis.
The Meetings Coordinator works with the Director of Meetings and Continuing Medical Education, Assistant Director of Meetings, and Meetings and Exhibits Manager to negotiate, plan, coordinate, and manage onsite logistics for these events and has direct responsibility for the volunteer management portion of the Annual Meeting (Monitor Program) among other Annual Meeting projects, support of the mid-sized meetings, and 75% of the committee meetings.
The Meetings Coordinator is remarkably organized; quick-to-adapt; happy to help co-workers, members, and vendors; and a detail fanatic. This position requires an individual that thrives on the desire to provide exceptional support to their team and organization, with a smile.
- Positive, hard-working attitude.
- Exceptional project management and customer service.
- A basic/intermediate knowledge of how hotels function, meeting room arrangements/set-ups, food and beverage, when and how to obtain supplier services such as audiovisual, shipping, etc.
- Strong oral, written, and interpersonal communication skills.
- Strong attention to detail and the ability to manage multiple projects and deadlines.
- Must be organized, able to plan ahead to meet deadlines, able to work in a fast-paced team environment, and possess excellent time management and prioritization skills.
- Strong computer skills, especially in Microsoft Office. Adobe InDesign, iMIS, and Adobe Acrobat a plus.
- Scientifically-inclined a plus, but if not, a willingness and enthusiasm to learn about the field of psychiatry.
- BS preferably in hospitality, marketing or communications.
- Minimum 2 years related work experience in meeting/event planning.
- Hands on experience in budgeting and/or negotiating venues and suppliers, planning and managing events/meetings.
- Hospitality and medical/scientific association experience a plus.
- Ability to travel approximately 3 weeks annually with some weekend work.
HOW TO APPLY:
Resume and cover letter are required and must include current compensation history for immediate consideration. Submit information to: email@example.com and visit www.aacap.org to learn more about our medical professional membership association located in NW DC.