AACAP offers great benefits and provides a congenial working atmosphere, good healthcare benefits, and a convenient location in the Cathedral area of Northwest Washington, DC.. Please submit your resume stating desired salary to jobs@aacap.org. Resumes without salary requirements will not be considered.

Or mail to:
AACAP, Attn: Human Resources,
3615 Wisconsin Avenue NW,
Washington, DC 20016.

NO PHONE CALLS PLEASE.


Job Title: Fundraising and Donor Engagement Coordinator
Department:   Development Department
Reports to: Deputy Director of Development
Date Updated:  
July 2015
FLSA Status: Exempt
Supervises: None


Summary description:
The primary responsibility is to provide administrative and fundraising support to the Development Department.  This includes coordinating, executing, and maintaining the Departments fundraising initiatives and activities that support and advance the vision, mission, and impact of AACAP.


Duties and Responsibilities:

  • Manages and Implements Donor Acknowledgement, Stewardship Activities, and Fundraising Metrics Reports
    • Provides excellent customer service to donors and members
    • Researches donor records and ensures data integrity for donor database
    • Generates timely acknowledgement, recognition, and stewardship for all AACAP donations received
    • Produces reports that details results and growth of fundraising initiatives and programs
    • Creates accurate Donor Recognition lists for AACAP Publications
    • Maintains recognition mechanisms and donor gift premiums, e.g. pins, invitations, etc.
    • Generates and maintains Revenue and Beyond-Revenue Dashboards
    • Manages Peer-to-Peer (P2P) fundraising platform and projects
    • Provides leadership for all appeal letters, including new donors and lapsed donors
  • Supports Development Programs and Initiatives
    • Supports Development, Gifts and Endowment, and Grants Oversight Committees as needed. (Agendas, Minutes, correspondence, etc.)  
    • Coordinates and manages Special Funds Quarterly Review process
    • Distributes meeting correspondence regarding Development component projects and tasks
    • Supports planning and implementation of Development activities at the Annual Meeting including, but not limited to: The Honors Book; 1953 Society Events; Karl Menninger, M.D. Plenary, and the Lawrence A. Stone, M.D. Plenary; Endowed Dues Registration
    • Coordinates AACAP Publication advertisements and special features
    • Works with AACAP Information Systems team to ensure full utilization of technological resources
    • Manages development and fundraising web content
  • Industry and Corporate Sponsorship Liaison
    • Manages submission, execution and reporting of pharmaceutical, foundation, and corporate grants in accordance to AACAP’s Operating Principles
    • Works closely with AACAP Research Department to help grow revenue to fund new research initiatives
    • Reconciles sponsorship grants in collaboration with the Meetings Department
    • Coordinates Pharmaceutical and non-pharmaceutical corporate sponsorship events at Annual Meetings
    • Coordinates the Industry Roundtable, held annually in January and at the Annual Membership Meeting
    • Researches corporations and foundations for potential grant applications
  • Provides Support to the Deputy Director of Development 
    • Drafts development content, including but not limited to appeal letters, member emails, advertisements, impact updates, letters of agreement, standard operating procedures, sponsorship prospectus, acknowledgement letters, and stewardship activities
    • Handles daily office operations of the Development Department, including but not limited to supply orders, Department mail distribution and primary administrative support for the Deputy Director of Development
    • Works closely with other departments throughout AACAP
    • Coordinates donor mailings of Appeal Letters, Acknowledgement Letters, Impact Updates, Annual Reports, and other collateral material
    • Manages transfers of funds as needed
    • Coordinates yearly participation in the Combined Federal Campaign
    • Works with consultant to maintain state charity licenses active and current
    • Other duties as assigned

Qualifications:

  • Bachelor’s Degree (required), Master’s Degree (a plus)
  • 2-3 years administrative and fundraising support experience in nonprofit development
  • Exceptionally organized
  • Ability to manage multiple projects simultaneously
  • Exceptional attention to detail and follow-through
  • Effective and persuasive written, verbal, and presentation skills with co-workers, AACAP members, donors, and other partners and stakeholders
  • A passion for, and commitment to, children’s mental health (a plus)
  • Entrepreneurial mindset
  • Nonprofit Database experience a plus (ideally iMIS)
  • Expertise with Microsoft Word and Excel

Job Title: Research & Training Coordinator
Department:   Research, Training, and Education 
Reports to: Director, Research, Training, and Education 
Date Updated:  
July 2015
FLSA Status: Exempt
Supervises: none


Summary description:
AACAP seeks a non-profit public health, psychology, or social work administrative professional with an interest in mental health in youth and/or the mission of AACAP. Candidate will provide administrative and program assistance to the Research, Training, and Education Department in preparation for AACAP’s Annual Meeting and in managing AACAP awards portfolio to medical students and early career psychiatrists.


Duties and Responsibilities:

  • Support the department in managing its extensive award and fellowship portfolio. Previous knowledge of editing medical and/or scientific content not required, but a preferred.
  • Work closely with department staff in a collegial and cooperative environment to provide basic to mid-level administrative support for a variety of assigned tasks and projects to prepare for the Annual Meeting, a conference for over 4,000 physicians.
  • Assist in reviewing Annual Meeting abstracts, managing expense reports, and writing brief summaries and program reports.

Qualifications:

  • Bachelor’s Degree. A degree in health administration, psychology, or health-related field is preferred.
  • Strong writing skills with experience in taking minutes and editing academic/scientific content.
  • Experience in working with Excel spreadsheets, meeting scheduling, and expense reports.
  • Enthusiasm and willingness to work with a team on tight deadlines.
  • Strong attention to detail and great organizational skills.
  • Experience with PowerPoint, especially editing and creating charts and graphs.
  • Ideal candidate would be a graduate student or a professional seeking temporary work with the above qualification and skills.

Job Title: Membership & Communications Coordinator
Department:   Communications & Member Services Department
Reports to: Director, Communications & Member Servicess
Date Updated:  
July 2015
FLSA Status: Exempt
Supervises: none


Summary description:
This position supports cross departmental initiatives that advance greater member engagement and awareness of AACAP. This position provides support as needed to the Member Services & Communications team.   This hybrid position is also responsible for conference registrations, acts as the staff liaison for various committees, and provides overall excellent customer service.

Candidate would handle membership and media inquiries as well processing applications, renewals and conference registrations. Additional responsibilities consist of managing coordination of association membership and communications campaigns, including emails, social media, and coordination of AACAP News advertising and fulfillment. During meetings, candidate would work as part of the registration team as well as complete other onsite tasks.

This position provides support for the Member Services & Communications team:

  • Implementing communications and marketing plans to promote AACAP and to retain and recruit new members
  • Writing and editing press releases
  • Handling advertising for an AACAP-produced publications
  • Works with any/all promotion of AACAP programs, products, and events

 

Duties and Responsibilities:

    Membership
  • Handles member feedback including emails, phone calls, and onsite
  • Assists with building membership materials; includes new member welcome packages, dues notice mailings, registration confirmations, prospect kits, and member upgrades
  • Helps with any/all membership recruitment and retention plans
  • Assists with onsite annual meeting logistics and preparation
  • Fulfills other membership responsibilities as assigned
    Communications
  • Assists in drafting membership and marketing materials to promote AACAP activities
  • Works directly with the Membership & Marketing Manager to implement marketing strategies, programs, and campaigns
  • Drafts op-eds, background pieces, fact sheets, press kit materials, talking points, letters to the editor, brochures, and other materials as needed for various projects
  • Manages all social media platforms
  • Work on special projects and other duties as required helping to promote department’s success
  • Fields media calls and follows up with journalists
  • Coordinates reprint permission for association publications
  • Other communications/marketing duties as assigned

Qualifications:

  • BA or BS Degree in Communications or related field
  • Ability to work in a fast-paced, team-oriented, hands-on environment and work effectively under pressure; meet deadlines; organize and prioritize multiple tasks with attention to detail and maintain a flexible approach to changing priorities and methods
  • Ability to work independently and collaboratively, as projects require
  • Excellent customer service skills
  • Proficiency with social media & social media monitoring tools
  • Self-driven, confident with high standards of quality
  • Innovative, creative self-starter
  • Excellent oral and written communications skills
  • Comfortable working in a small, closely-knit office without a lot of formal structure
  • Strong organizational skills, with ability to multi-task; stellar attention to detail
  • Excellent computer skills – Microsoft Suite
  • Familiarity with Adobe Suite and/or InDesign
  • Experience with iMIS is a definite plus

AACAP offers great benefits and provides a congenial working atmosphere, good healthcare benefits, and a convenient location in the Cathedral area of Northwest Washington, DC.. Please submit your resume stating desired salary to jobs@aacap.org. Resumes without salary requirements will not be considered.

Or mail to:
AACAP, Attn: Human Resources,
3615 Wisconsin Avenue NW,
Washington, DC 20016.

NO PHONE CALLS PLEASE.