AACAP offers great benefits and provides a congenial working atmosphere, good healthcare benefits, and a convenient location in the Cathedral area of Northwest Washington, DC.. Please submit your resume stating desired salary to jobs@aacap.org. Resumes without salary requirements will not be considered.

Or mail to:
AACAP, Attn: Human Resources,
3615 Wisconsin Avenue NW,
Washington, DC 20016.

NO PHONE CALLS PLEASE.


Job Title: Assistant Director of Quality and Regulatory Affairs
Department:   Government Affairs and Clinical Practice
Reports to: Director, Government Affairs and Clinical Practice
Date Updated:  
November 11, 2014
FLSA Status: Exempt
Supervises: none


Summary description:
In conjunction with the Director of Government Affairs and Clinical Practice, lobby governmental bodies, regulatory agencies, and related entities on key AACAP clinical practice and quality issues; and work directly with key AACAP committees to address member needs through development and advancement of practice management products, issues, activities, and solutions.

Duties and Responsibilities:
  • Lobby SAMHSA, CMS, AHRQ, IOM, NCQA and other regulatory bodies and non-governmental entities, as well as Congress when necessary, to advance AACAP regulatory, clinical practice, and quality interests and policy goals.
  • Coordinate project management, agenda development, and serve as principal staff to several leading AACAP committees, with particular emphasis on Committee on Quality Issues and Health Information Task Force, in the development of clinical practice guidelines, practice parameters and related products.
  • Coordinate production of AACAP practice parameters, various guidelines, training modules and other documents based on the clinical practice activities of AACAP committees.  Provide writing, editing, proofreading, design, and distribution support for these projects.
  • Assist members with requests, concerns and issues related to clinical practice, regulatory affairs, and quality issues. 
  • Support AACAP committee leads in their involvement with other organizations on coding and quality matters, including the American Medical Association (CPT/RUC/PEAC) and the Joint Commission.
  • Review clinically-based federal regulations, draft comments, coordinate with relevant committees or other experts for feedback, and finalize formal communications for President’s review and submission by AACAP. 
  • Provide written reports of committee and department activities, including President/Executive Director report, periodic updates, and ad hoc summaries as requested.
  • Maintain current knowledge about events and issues in the delivery, quality, and financing of psychiatric services to children and adolescents.

Education/Training:

  • Bachelors Degree required, with at least 5-7 years related work experience with government, a nonprofit association or equivalent experience.
Specific Skills:
  • Knowledge of Federal legislative and regulatory processes related to physician healthcare delivery and working knowledge of key players in quality space for the benefit of AACAP members.
  • Ability to manage and administer multiple projects simultaneously.
  • Ability to establish and maintain effective working relationships with committee chairs, members, and professionals from organizations with which the AACAP is associated or needs to become better acquainted.
  • Ability to communicate effectively, concisely, and clearly both in writing and in public speaking.
  • Cheerful, professional demeanor and team player.


Job Title: Assistant Controller
Department:   Finance
Reports to: Controller
Date Updated:  
April 2015
FLSA Status: Exempt
Supervises: none


Summary description: 
The Assistant Controller maintains AACAP’s general ledger system.  Duties of this position include preparing and making journal entries to record AACAP’s financial transactions; preparing general ledger supporting documents and schedules; compiling monthly financial statements and reports; answering inquiries in regards to departmental financial reports; assisting in AACAP’s budget preparation; and, facilitating AACAP’s financial audit.


Duties and Responsibilities:
  • Analyze and record AACAP’s investment activities.
  • Analyze and true-up AACAP’s receivables accounts.
  • Maintain AACAP’s fixed assets schedule and its related general ledger accounts.
  • Analyze and record AACAP’s liability accounts’ activities.
  • Record staff time-allocation and perform payroll and general ledger interface.
  • Reconcile membership and events related general ledger accounts with data shown in the membership database.
  • Record AACAP’s net assets releases.
  • Prepare entries to record fringe benefits and overhead allocation.
  • Prepare work papers to ensure balances of key general ledger accounts.
  • Compile monthly financial reports.
  • Answer inquiries in regards to departmental financial reports.  Provide back-ups and copies of source documents if requested.
  • Assist in the budget preparation process by compiling information from departments and components.
  • Participate in audit preparation.
  • Provide suggestions for accounting control and process improvements.
  • Prepare work papers for annual tax filings.
  • Maintain AACAP’s day-to-day financial operations in the Comptroller’s absence.
  • Perform other duties and responsibilities as requested.

Education/Training:

  • Bachelors Degree in Accounting, with three or more years financial experience in a non-profit environment.

Specific Skills:

  • Strong computer skills to include spreadsheet and accounting systems, preferably knowledge of membership database systems
  • Strong oral and written communication skills

 


 

Job Title: Executive Office Coordinator
Department:   Office of the Executive Director/Executive Office
Reports to: Executive Office Manager
Date Updated:  
May2015
FLSA Status: Exempt
Supervises: none


 Summary description: 

The American Academy of Child and Adolescent Psychiatry (AACAP) is seeking an Executive Office Coordinator to provide a wide range of administrative support to the fast-paced Executive Office. 

This position provides support to AACAP’s Council (Board) and the Assembly of Regional Organizations, including: participating in regular meetings and calls;  collaborating with other departments regarding grants and awards programs; developing meeting materials; maintaining handbooks, including the Regional Organization Manual (ROM) and the Delegate Orientation Manual (DOM);  working with the Membership Department to maintain current information regarding Regional Organizations; providing support and guidance to regional organizations; taking minutes; and other duties as assigned.

This position supports the Executive Office Manager in his/her oversight of 65 committees and task forces by providing administrative support, including drafting  correspondence, managing the appointment process, tracking members, maintaining records, recording minutes, scheduling meetings, collecting documents, updating lists and providing guidance and support to committee staff liaisons.

The Executive Office Coordinator serves as a staff liaison to several committees. Duties include: scheduling and participating in conference calls, preparing agendas, providing administrative support, and communicating with other staff members regarding related topics.

This position demands close interaction with the Executive Director, Executive Office Manager, and AACAP physician members and leaders. In addition, frequent communication with the entire national office staff is necessary to expedite AACAP governance.

We are looking for someone who is passionate about making a difference for children’s mental health. This position requires a Bachelor’s degree, two years’ of office experience (preferably within an association) or equivalent experience. Excellent interpersonal skills, customer service skills, a team player attitude, and strong written and verbal communication skills are required. Experience working with association leadership and committees is highly desirable.  Maintaining confidentiality at all times is paramount to the success of this position.  Must be highly organized and capable of handling multiple projects simultaneously. Proficiency in Microsoft Office and database management is required - iMIS a plus.


AACAP offers great benefits and provides a congenial working atmosphere, good healthcare benefits, and a convenient location in the Cathedral area of Northwest Washington, DC.. Please submit your resume stating desired salary to jobs@aacap.org. Resumes without salary requirements will not be considered.

Or mail to:
AACAP, Attn: Human Resources,
3615 Wisconsin Avenue NW,
Washington, DC 20016.

NO PHONE CALLS PLEASE.